Financial Policies

Contents

Financial Disclaimer
It is the policy of the University to withhold certain services to students who have not met their financial obligations according to the prescribed timelines. Specifically, students will not receive transcripts or diplomas until all financial obligations to Spalding University are paid in full. Spalding University is a member of a National Credit Bureau and periodically submits information on past due accounts. This credit information is available to any company requesting credit references from the credit bureau. The University utilizes the services of collection agencies to collect accounts that remain unpaid. The University reserves the right to deny extended payment plans to any student who has not adhered to the terms of the University's financial policies in the past.

Statement of Account
At least 30 days prior to the start of each semester (Fall, Spring, and Summer), a statement of charges will be available on the student portal (https://my.spalding.edu). Failure to access the portal will not relieve the student of the responsibility for making payment by the designated due date. The statement immediately reflects any changes in registration and other charges. The statement will continue to indicate that a payment is due even when a balance owed may be eligible for deferment until financial aid or third party payments are received and applied to a student's account. The University reserves the right to correct any billing errors at any time.

Payment Options
Payment in full, or an agreed upon payment plan, must be made on or before the due date for each semester (Fall, Spring and Summer). Payment plan arrangements can be made with the Student Accounts Office. If you have pending financial aid, your amount due will be net of this aid. Spalding University accepts cash, money order, check, or credit card (VISA/MasterCard/Discover/American Express). All payments must be in U.S. currency. Payments are also accepted through PayPal (PayPal account not required if using a credit card) by clicking the payment link above the billing statement within the student portal or going directly to www.spalding.edu/payments. Payments may also be wired electronically to Spalding University's bank account, provided that prior arrangements have been made with the University bursar. Students are responsible for ensuring that either payments are received or payment arrangements made with the Student Accounts Office prior to the beginning of each semester. Failure to do so will result in the student's account being placed on financial hold. Affected students will be notified via e-mail or other means that they will not be permitted to add or drop classes until their student account is financiallly settled. Students who do not satisfy their financial responsibility may not be eligible to enroll in subsequent semesters. Any balance due is the responsibility of the student.

Each remittance of payment by check is considered authorization to convert that particular check into an electronic fund transfer. If your check is unable to be converted, it may be processed as a Check Replacement Document drawn against your account. When Spalding University uses information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day you make your payment, and you will not receive your check back from your financial institution. If you do not want your checks converted, please contact the Bursar’s Office.

Payment may be made in person in the Enrollment Services Center, by mail, or by phone (credit card only).

There is an ACH payment plan available, which allows the student to pay in installments through direct debit of his or her checking account. A fee will be assessed to participate in the payment plan.

Third parties may be billed directly if the party has an agreement with Spalding University to pay the University directly. Several employers and other third party payers participate in the direct third party billing arrangement. For more information, consult with the third party and/or the university bursar.

Spalding University realizes that there could be special circumstances that prevent the student from paying charges on time. If this occurs, the student should consult with the Student Accounts Office. The University will make every effort to work with the student. Special considerations approved by the University must be documented in writing and signed by the Student Accounts Office and by the student.

Master of Fine Arts in Writing Program Tuition and Fee Payment Policy
Full payment of tuition and fees for the Master of Fine Arts in Writing Program is due before or on the first day of the residency/semester. Tuition and fees may be paid by check, money order, cash, or credit card. Please see Payment Options (above) for further information.

Tuition Refund Policy
After registering for a class, a student has the option of dropping that class within the assigned add/drop period. If a student drops a class within the add/drop period, the class will be removed from the student's transcript and all tuition will be refunded.

A student may also withdraw from a class after the add/drop period, and prior to the final withdrawal deadline, and receive a partial refund of tuition. If a student withdraws, the class remains on the transcript with a grade of W. The amount of refund a student will receive is dependent on the date the student withdraws.

All tuition refunds are based on the percentage of the course completed before the student drops or withdraws. This percentage is based on the number of contact hours in the course and the specific times, dates, and durations of the class meetings. For information on the specific drop or withdrawal dates for a class, please refer to the individual class syllabus.

The following table includes the percentages of course completed and the percentage of tuition refunded if a drop or withdrawal is made at that percentage:

Percentage of Course CompletedPercentage of Tuition Refunded
Less than 13% (add/drop period)100%
13-20%75%
21-40%50%
41-50%25%
51% or moreNone

Please note that for Adult Accelerated Program courses (except AAP Online Courses, which follow the above table), more than 13% of the course is completed during the first class meeting. Therefore, Adult Accelerated Program students may only drop with a 100% refund prior to the first class meeting.

The student must understand that in cases where deferred payment is established, the refund policies apply to the entire obligation, not only the amount paid as of a specific date. In such cases the student will be billed the difference between the amount paid to the date of withdrawal and the amount determined to be owed by applying the refund policies. If the student who is withdrawing is a financial aid recipient, some or all of the refund may be owed to the various financial aid programs. For this reason, students receiving financial aid should consult with a financial aid representative prior to withdrawing.

Registration Policy
Registration forms, add/drop forms, and withdrawal forms all document the student's enrollment status and this documentation may impact the individual student's financial aid. Therefore, all registrations, drop/add requests, and withdrawals must have a student signature or be accompanied by written documentation from the student. The registration, drop/add, and withdrawal forms all have signature lines for the student, and this is the preferred method of documentation. Faxed forms from the student bearing his or her signature will be accepted, as well as printed copies of e-mail from the student. E-mails must be written by the student and clearly state the class(es) that he or she wants to add, drop, register for, or withdraw from.

The student's advisor (as the University's representative) must also sign the student's registration, drop/add, or withdrawal form. A student adding or withdrawing from a class which has already had at least one class meeting must also obtain the instructor's signature. If the instructor is unavailable, the student should obtain the signature of the chair or dean of the school on behalf of the professor. The chair or dean is responsible for notifying the instructor of the student's withdrawal in the event he or she signs a drop or withdrawal form on behalf of the professor.

Add/Drop Policy
A student may add a class during the first two days of the term or drop a class during the first week of the term by completing the add/drop form and submitting it to Enrollment Services. The add/drop date is defined as the date on which the form is received and processed in Enrollment Services, not the date on which the form was signed. The advisor's signature is required on all add/drop forms, and the instructor's signature is required in order to add a class.

Some courses may not start until after the first week of the term. In this case, students should contact the Registrar's Office to find out the drop, add, and withdrawal dates for that particular course.

Students taking Adult Accelerated Program classes are only able to drop or add a class before the class starts. (NOTE: For AAP online classes, the normal add/drop policy can be followed.) A Drop Memo will no longer be generated for registered AAP students who fail to attend the first class meeting. Automatic drops will not occur. A student may drop an AAP class on his/her own up to 24 hours prior to the first class meeting. The day of the first class meeting or later, the student's only option is to withdraw from the course.

A student who does not follow Spalding's drop policy will be charged for all classes for which he or she registered, regardless of attendance in class. If an instructor has a student on a class roster who has never attended class, the instructor will note this on the final grade sheet and assign the student a grade of F.

If receiving any type of financial assistance, a student who withdraws from all classes or reduces his or her class load is expected to report these facts to the Office of Financial Aid in the Enrollment Services Center.

Withdrawal Policy
A student may withdraw from a class after the drop/add period by completing the withdrawal form and submitting it to Enrollment Services. A student cannot withdraw from a class once 66% or more of the class has been completed. The student should refer to the instructor's syllabus for the last withdrawal date for the class. The student can also contact the Registrar's Office to obtain this information.

The withdrawal date from the class will be the date on which the form is received and processed in Enrollment Services and not the date on which the form was signed. The advisor's signature is required on all withdrawal forms. The student will receive a letter grade of W for the course. Withdrawal refunds are calculated by the Datatel computer system according to how many class meetings have occurred prior to the withdrawal. A student who withdraws from a class may get a partial refund or none at all, depending on how many class meetings have occurred prior to the withdrawal.

A student who does not follow Spalding's withdrawal policy will be charged for all classes for which he or she registered, regardless of attendance in class. If an instructor has a student on a class roster who has never attended class, the instructor will note this on the final grade sheet and assign the student a grade of F.

If receiving any type of financial assistance, a student who withdraws from all classes or reduces his or her class load is expected to report these facts to the Office of Financial Aid in the Enrollment Services Center.

Back-Registration in a Course
If a student sits in a class for which he or she is not registered, the student will not receive credit for that class and will have to re-take the class to earn credit. If a student wishes to protest this, he or she can write a letter of appeal, with supporting documentation, to the registrar. Copies should be sent to the instructor and to the dean or chair of the respective college. The registrar will confer with the instructor of record and submit the student's appeal letter, along with any additional information gathered from the instructor, to the Provost for a decision. If the student is allowed to back-register for the course, the student will be required to pay for the entire course in full before he or she can receive his or her grades, official transcript, or diploma.

Appeal Policy
If a student claims that he or she is being wrongly charged for a class he or she never attended and/or properly dropped or withdrew from, the student can file an appeal by submitting a letter with supporting documentation to the registrar within six (6) months of the disputed class' start date. The registrar will review the registration forms, confer with the instructor of record, and submit the student's appeal letter, along with any additional information gathered from the instructor, to the Provost for a decision. After a period of six (6) months from the first day of the class, the student may appeal for a course drop; however, Spalding will not refund any tuition even in the event the appeal is granted.

If a student claims that he or she wrongly received an F grade for a class he or she never attended and/or properly dropped or withdrew from, the student may file an appeal by submitting a letter with supporting documentation to the registrar within six (6) months of the disputed class' start date. The registrar will review the registration forms, confer with the instructor of record, and submit the student's appeal letter, along with any additional information gathered from the instructor, to the Provost for a decision. After a period of six (6) months from the first day of the class, the student may appeal for a course drop; however, Spalding will not refund any tuition even in the event the appeal is granted.

Appeal Fee Policy
(Effective January 1, 2013)

When a student submits an appeal to be back-dropped from, back-withdrawn from, or back-registered for one or more classes, the student will be charged a $50 appeal fee for the first appeal. If the student files a second appeal of any kind, the student will be charged a $100 appeal fee. There is a $150 appeal fee for a third appeal, a $200 charge for a fourth appeal, and so on.

The student will be required to pay this Appeal Fee, up front, when turning in the appeal. The appeal will not be reviewed until the Appeal Fee has been paid. The student has to pay this fee regardless of whether or not the appeal is approved. This fee is charged per appeal and not per course.

The Appeal Fee will not be charged in the event that the appeal is due to a Spalding error (registration error, advising error, etc.). If more research needs to be done to determine whose error caused the appeal, the Registrar will do the research and will contact the student to inform him or her if an Appeal Fee is needed.

Spalding Institutional Aid Policy

Need Based Awards
The Catherine Spalding Award is offered to students with demonstrated need. The maximum award amount is $5000. The University’s goal is to meet student need up to 75%.

Need is calculated by subtracting the estimated family contribution from the cost of 30 undergraduate credit hours. Next other sources of scholarship and grant aid are subtracted. Students must complete the FAFSA to be eligible for the Catherine Spalding Award. Awards are based on full time enrollment for two semesters.

Calculating Need
Tuition Cost = 30*$740= $22,200

Need = ($22,200 – EFC )*.75

Subtract
Pell Grant
SEOG
Kentucky State Awards – CAP, KTG, KEES, KTS
Employer Tuition Assistance
Endowed Scholarships
Spalding Merit Awards External Scholarships (e.g. National Merit Scholarship, Rotary Scholarship)
If greater, than $5000 the award is $5000.

If less than $5000, this is the award amount.

Merit Awards
Merit awards are given to students based on high school performance and ACT or SAT results using the following Matrix. The Merit Award is renewable for up to 4 years and assumes full time enrollment for the fall and spring semesters. The award is for tuition, fees, room and a university meal plan. Students must maintain a 3.0 GPA and full-time enrollment to be eligible for these awards. Please note these awards may have to be reduced if the student receives tuition awards from outside sources.

GPA3.0-3.093.10-3.293.30-3.493.50-3.693.70-3.893.90-4.0 +
ACTSATHonorsNazarethDean'sDean'sPresidentialPresidential
20-28950-1290$5,000.00$6,000.00$7,000.00$8,000.00$10,000.00$12,000.00
29 or higher1300+$6,000.00$7,000.00$8,000.00$10,000.00$12,000.00$12,000.00

Tuition Exchange Programs and Employee Tuition Remission
Spalding University is a participating member of the Council of Independent Colleges Tuition Exchange Program (http://www.cic.org/Pages/default.aspx) and Tuition Exchange Inc. (www.tuitionexchange.org). These exchange programs provide full tuition for up to 8 semesters for eligible dependents of employees of participating colleges and universities. Tuition exchange awards from CIC and Tuition Exchange Inc. supersede any previously awarded need-based or merit based University awards. Students receiving tuition exchange must maintain a 2.0 GPA and complete 24 hours by the end of each academic year. Each year, exporting institutions must certify continued eligibility according to their policies.

Employee tuition remission and tuition remission for dependents may also impact the amount of merit and need based awards in accordance with the University Policy Guide section 3.3.5.4.1.2.


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